Faculty Assistants

We assist faculty with...

Instruction/Course Support

• Upload course materials -- syllabi and other instruction-related materials -- via Canvas. Obtain course rosters, enrollment numbers and emails via Canvas/Blink. Note: The instructor will need to give the Faculty Assistant TA access in order to do this.
• Arrange for duplication of documents for in-class distribution, such as exams and quizzes.
• Reserve space for office hours. Review sessions and exam overflow to be reserved through Student & Instructional Services.
• Order, maintain, distribute, and reimburse supplies for instruction.
• Facilitate use of Scantrons, e.g., provide forms, scan exams, provide results and analytics.
• Distribute graded exams at the Exam Depot or electronically.
• Place items on Course Reserves via the UC San Diego Library.

Financial Processes

• Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses.
• Process reimbursements for all other out-of-pocket expenses.
• Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile.
• Assist with Procurement Card and Travel & Entertainment Card application requests.
• Provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting. Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member.

General Office Administration

• Answer and route questions from faculty and faculty's lab members.
• Advertise faculty-led events.
• Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control.
• Reserve meeting space for meetings and events related to teaching and research.
• Assist with mail distribution and nonhazardous package shipping and receiving.
• Assist with new faculty relocations and transition.

Department Chair's Assistant Tasks

• Coordinate logistics for meetings, events, seminars, and visits hosted by the department.
• Provide logistical support for events and meetings pertaining to faculty advancement and file review.
• Working with Search Committee and Department Chairs to host faculty candidate recruitment visits, organizing aspects including travel, seminars, meetings, and entertainment. Work with other faculty assistants, unit leaders, and departments to coordinate visits.
• Assist Department Chair with preparing and managing correspondence and other related materials.